Keep organized for a productive work day

Clean to stay productive.

Clean to stay productive.

Do you find that your office becomes more cluttered over time? It can be difficult to stay organized, and while you can hire cleaning crews to help keep everything well maintained, there is still the issue of general office clutter, which can typically be brought on by messy employees who keep their workspaces in disarray.

However, it is possible to break these bad habits. According to CNN Money, grouping together papers and filing them in specific folders not only clears space on your desk, but gives you a roadmap of exactly where to go when looking for a particular subject. Keeping the folders clearly labeled or even color-coded can help you find something that much quicker. The news provider also suggests limiting your office supplies to only things that are a necessity. If you have too many pens, paper clips or other items, you run the risk of adding clutter.

Business 2 Community reports better organization can not only help you work with a clear mind, but you’re much more productive. If you’re spending less time looking for things and more time actually accomplishing work, you’ll notice your production levels start to improve over time. Organizational skills aren’t just great for a peace of mind, they also benefit a clear head and drive focus.

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Try natural cleaning solutions to save money, help the environment

Natural remedies can be cost effective and beneficial.

Natural remedies can be cost effective and beneficial.

If you want to save on cleaning products but still want to make sure your office is looking spick and span, there are plenty of natural remedies that aren’t costly and are not too harsh on the environment.

According to the Citizen Tribune, keeping vinegar on your cleaning cart is a smart decision, because it not only can help clean surfaces, but it can also kill bacteria that lingers below the surface. Not only are you helping to clean your surfaces, but you’re also making for a healthier work environment when you use vinegar. Not only is vinegar good for surfaces, but the news provider reports you may want to consider using it in the building’s bathrooms, as it can destroy the buildup typically seen on faucets and counters.

Have a rust issue in your building? Real Simple reports that lemon juice has an acidity that can remove rust stains from a surface. The news provider suggests mixing lemon juice with salt, because it can create a paste that makes scouring easier. The news provider reports that this is especially helpful on facets and on tile grout, simply use a toothbrush to scrub the hard to reach areas. These natural remedies can save on your cleaning bills in the long run.

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Fighting allergy season in the office

Help your coworkers fight allergies this season.

Help your coworkers fight allergies this season.

It’s allergy season, and that means that some of your top performers at work could be experiencing a slouch in productivity as they’re combating irritation and in some cases, flu-like symptoms. Even if you don’t have windows that can open in the office space, it’s important to keep a cleaning crew on-hand more so than usual in order to help combat allergies.

According to Web MD, air filtration systems can go a long way in helping employees who are suffering from allergies. However, it’s important to have them changed regularly, if not more frequently than normal, in an effort to keep the air clean of outside particles that could be causing allergies to flare up. Additionally, the news provider suggests being mindful of items such as pillows, cushions and other soft objects that can collect particles and make it more difficult for people with allergies.

Going the extra mile in cleaning for allergies doesn’t just help employees; it’s also a smart business decision. According to Fast Company, an estimated 50 million people suffer from allergies, causing work productivity to suffer. Because they have constant feelings of cloudiness and fatigue, they’re unable to concentrate as much and may even be more lethargic on the job.

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Take spring cleaning to a deep level with hard to reach areas

Clean in hard to reach places.

Clean in hard to reach places.

When doing spring cleaning in your building, you may not realize exactly how much effort you should be putting into the task at hand. While it’s common for crews with cleaning carts to get the bigger surfaces, like ceilings, floors, countertops and tables, you may not realize exactly how much buildup can occur in hard to reach places.

According to the Times Herald, you may not realize that some of your systems need a good cleaning. Think about the heating and cooling systems – if you have an outdoor A/C unit, make sure that there aren’t any pieces of nature clogging up the vent, which could affect airflow.

The news provider also suggests taking a look at the water flow in the faucet, since the aerator can get buildup, which causes flow to stop altogether. If a problem has persisted for too long, the source reports you may need pliers to remove the aerator and properly clean it.

In addition to doing a deep clean, use spring cleaning as an opportunity to fix any nicks. According to Houzz, take the time to inspect walls and see if there are any significant marks. If they don’t come off with a cloth, use paint to touch it up.

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Be smart about your building maintenance schedule to stop aging

Keep the aging process in control.

Keep the aging process in control.

No matter how much you try to keep up with maintenance, as a building ages it experiences the cracks, dust, buildup and rust. Building managers need to be on top of this, particularly if they’re in charge of buildings that are on the older side. It’s critical to make sure that problems do not get too out of hand and become extremely costly.

According to the Cooperator New York, it’s important to clean a building’s façade so you can see exactly how dirty it’s become. The news provider reports that people often do not realize just how much dirt and grime has built up overtime until the façade has been cleaned. How often you should send out your crews with cleaning carts can depend, according to the source, because while a little buildup can hide some other problems, it actually expedites the building’s aging.

You have to be smart about your maintenance schedule, as Area Development reports that effective management can help do a lot with a tight budget. You want to keep your building in the best condition possible without wasting resources. This is why addressing small problems before they become too costly can be a big savings in the long run.

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Keep up with the latest building maintenance trends

Are you up on maintenance?

Are you up on maintenance?

Building maintenance is a top priority for any manager, as they look to keep the structure intact and all equipment and other operational needs running. By letting maintenance fall behind, it could not only be costly for the building manager to fix the problem, but in some cases it could be beyond repair. It takes more than having a crew with cleaning carts doing a once-over, you should make sure that your building inspection team has the experience necessary to spot any easy-to-miss issues that could be piling up. However, there are innovations happening to make the job easier.

According to Westchester Magazine, more building managers are looking into sustainable solutions in their buildings that not only help the environment, but also keep things clean without the harshest chemicals. This can keep things from breaking down and wearing quicker. Additionally, the source reports that there have also been improvements to lighting that keeps bulbs burning without wasting as much energy.

Facility Executive reports preventative maintenance can also help. Don’t just think about the building’s interior. The exterior structure and the roof can face major, costly problems. By addressing issues before they become too big, preventative maintenance can save both time and money in the long run.

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Now’s the time to spring clean your office

Have you set aside time for spring cleaning?

Have you set aside time for spring cleaning?

Now that spring is in full swing, have you had your building maintenance crew load up the cleaning carts and spruce up some things you may have missed during the dark winter months? It’s important to make spring cleaning a priority, but it’s all about finding the time to do it. The task doesn’t have to be overbearing if you approach it in an incremental stage.

According to CBS Chicago, you’ll first want to focus on common rooms. Because germs can be prevalent during the winter season, the news provider reports that a deep clean can help get rid of any lingering bacteria that may have been spread. This can keep productivity levels up as workers have less of a chance of making each other sick. Also consider keeping disinfecting wipes around heavily trafficked areas, such as kitchens and break rooms, so people can work together to stop germs in their tracks.

Forbes suggests another way to tackle cleaning on an incremental basis is to divide the office setting into different zones. By setting aside specific areas to do certain tasks, whether it’s holding meetings or having downtime, making the office space more of a community can help spread any clutter that may have been building up.

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Make energy adjustments now, save later

Energy adjustments could save money in the bottom line.

Energy adjustments could save money in the bottom line.

Are you making energy efficiency a part of your priorities this year? Having professionals go through your building with maintenance carts filled with tools can be a wise investment in the long-term. While you might be paying to make the adjustments at the outset, the payoff will be big in the long run. If you’re considering it, you’re not alone.

According to Utility Dive, nearly half of all Fortune 500 companies are making their own plans to cut down on their energy usage. While there are professionals who can help advise during the transition, many of these organizations are choosing to take it in-house in an effort to save even more money.

The source reports that companies are trying to increase their clean energy efforts while reducing their overall operating costs. Being smart about energy consumption can go a long way for a business’s bottom line.

According to Energy Star, with prices not expected to drop anytime soon, making efficiency improvements can not only reduce your business’s total use, but this means that it will help keep costs down. You won’t be surprised by a big energy bill every month. For example, the source points out that for a 500,000 square building, the energy cost savings alone was $120,000 cumulative.

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Staying on top of routine maintenance is advantageous

How often do you perform equipment maintenance?

How often do you perform equipment maintenance?

How often are you taking material handling carts around filled with equipment and tending to machinery? Routine maintenance can help save you a lot of money in the long run, because it helps extend machinery life and can help prevent a problem from becoming so severe that it’s too costly. However, you need to have a strong plan in place in order to ensure that people are keeping up with the maintenance routine and focusing on the right things.

According to Fleet Equipment Magazine, even if you aren’t the best about routine maintenance, the number one mistake you can’t make is trying to stretch your resources. For example, if you see the tires are starting to go on certain pieces of equipment, replace them as soon as you see the problem. Trying to get more wear out of them will only worsen the situation and could have you paying major repair costs.

There is also timing involved in routine maintenance. Science Direct suggests working routine maintenance into a product cycle, so you know exactly when is the best time within your production to make any adjustments, rather than delaying the supply chain. This can help your operation run smoothly and improve production by preventing any issues.

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Take spring cleaning to the next level with a spring maintenance plan

Are you using the spring for maintenance?

Are you using the spring for maintenance?

Now that it’s the spring, many people take the opportunity to clean some of the buildup that occurred during the winter. For one, the extra daylight draws attention to any excess dust or cracks that have gone unnoticed during the colder, darker months. But did you know you can take the spring cleaning approach to your building maintenance?

According to Buildings, the spring is the perfect time to catch up on some maintenance you may have been neglecting for the past few months. Grab your maintenance crew, load up material carts filled with supplies and get to work. The news provider suggests doing a walkthrough during the season to see if you catch any cracks, breaks or fading that may have occurred over the past few months. Making these adjustments is easy, and can be handled simply by your maintenance crew.

It’s not just the interior of the building you need to be thinking about in the spring. Facilities Net reports this season is the best time to conduct roofing maintenance due to the lack of severe weather. This also allows building crews to survey the damage that may have been done during the winter months if the weather was particularly bad.

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